22 May Binder for Executor or Financial Agent
The time surrounding an accident or death can be confusing, as well as highly emotional. Often, decisions must be made very quickly. People may feel uncomfortable talking about emergency planning and about their final wishes, yet when the time comes, those decisions can add an extra burden to an already grieving and stressed family.
Please use this list to prepare a 3-ring binder or a computer folder of scanned documents to record your vital information, to guide your agents to obtain access to important accounts, to give them emergency information, and to provide a road map following an accident, during a period of illness, and/or at your death. By taking the time to do this now, you can help ease the many responsibilities and fears of the ones you love.
1. Social Security numbers, full names, and birthdates
2. Copies of Wills and Trusts with information on where originals are kept
3. Copies of passports with information on where originals are kept
4. List of financial/retirement accounts, including institutions, account numbers and access codes/passwords and any beneficiaries
5. List of credit cards, including account #s and passcodes
6. Funeral plans, burial plots or cremation pre-payment arrangements
7. Health insurance policies and information, including deductibles
8. Life insurance policies, including account numbers, death benefits, and beneficiaries, as well as contact information for your insurance agent
9. Homeowners’ policies for all homes
10. Personal property insurance; policies specially insuring property like jewelry
11. Birth certificates for all family members
12. Divorce settlement agreements, final orders and divorce modifications
13. Military records and discharge
14. Social Security information
15. Car titles, information on car loans and car insurance policies
16. Copies of all family drivers’ licenses
17. Long term care insurance policies
18. Umbrella insurance policies
19. Copies of everything in your wallet and purse
20. Boat titles and information on docking and storage
21. Mortgages/Deeds to Secure Debt on all real estate
22. Warranty Deeds or Quitclaim Deeds for all real estate
23. List of bills paid monthly and periodically, including addresses
24. Federal and State tax returns for the past 3 years
25. Safe deposit boxes – location, keys, and who else has access
26. All passwords and user names and PIN numbers used on computers, cellphones, and at financial institutions/ATMs
27. Advance Directives for Health Care
28. Financial Powers of Attorney
29. Promissory notes or evidence of debts
30. Stock certificates and savings bonds — or copies, with information on where originals are located
31. Pension information and annuity contracts
32. Frequent flyer program information and passcodes
33. Contact information for all important family and friends
34. Contact information for companies you hire to do work — house repair, cleaning service, yard service, accountants, attorneys
35. List of all automatic payments on-line, when made, account numbers, passcodes
36. If you own a small business, where the corporate documents are kept (operating agreement, corporate books, bank accounts, insurance information).
37. If you own a small business, all information on who should assume management responsibilities in the event of your incapacity or death
Elaine G. Levine
Wills, Trusts, and Probate
Named as a “Five Star Professional” Wealth Manager
Koufman, Levine & Greiner, LLP